Features

GPS-Stamped Scan Locations

Every scan records where the vehicle was — so you can find it again fast.

Each time you scan a vehicle, ScanIt Vehicles stamps it with the time and its GPS location. The lot map shows each unit's last-scanned spot, so instead of walking the lot you look it up by stock number, VIN, or model and go straight to it.

GPS + time stamped on every scan
Lot map of each vehicle's last-scanned position
Search by stock number, VIN, or model
Movement history from scan to scan
Reduce time spent searching for vehicles by up to 80%

Need live, continuous GPS — test-drive monitoring, geofencing, hard-braking and speed alerts? That's our sister product, Smartelematics.

Accelerated Check-In

Scan new vehicles as they arrive. Post them to your DMS right away.

Get vehicles floor-ready faster. When a new vehicle arrives, scan the VIN barcode. The system pulls all vehicle info from your DMS. No manual data entry. No typos. No delays.

Scan VIN to instantly retrieve vehicle data
Automatic posting to your DMS
Capture vehicle photos during check-in
Assign bin locations automatically
Generate addendum stickers on the spot

Stock Stickers & Key Tags

Print stock stickers, key tags, and addendums with one scan.

Create sharp-looking labels for every vehicle in stock. The system makes custom stock stickers, key tags, and window addendums that match your store's brand. Print them right at the vehicle with our portable printers.

Customizable sticker templates
Print barcoded key tags for easy identification
Generate buyer's guides and addendums
Include pricing, options, and vehicle details
Portable printing right at the vehicle

Invoice Retrieval

Pull and print GM vehicle invoices from any PC in the store.

Get the info you need, when you need it. ScanIt Vehicles links to GM's systems. Pull and print vehicle invoices in seconds. No more waiting for papers or digging through files.

Direct GM invoice retrieval
Print invoices from any workstation
Access invoice history for sold vehicles
Export invoice data to your DMS
Cut admin work

Dealer Transfers

Track and post dealer transfer records with ease.

Keep clean records of every vehicle that moves between stores. ScanIt Vehicles makes it easy to log transfers, track vehicles in transit, and keep the books right for units coming and going.

Document outgoing transfers with full audit trail
Track vehicles in transit between locations
Receive and process incoming transfers quickly
Automatic DMS posting for transfer records
Generate transfer paperwork instantly

Handheld Lot Scanning

Count new and used vehicles fast and right — even with no signal on the back lot.

Tap Sync With Server to download your inventory to a rugged handheld, then walk the lot and scan each VIN. Scanning runs fully offline against the on-device list; each match flips the vehicle to "scanned" and stamps the time and GPS location, and the counter climbs toward your full count. Sync again to upload — and reconciliation is done.

Works offline — only Sync needs a connection
Scan the VIN barcode or type the VIN / Stock #
Runs on rugged Chainway C66 / C72 Android handhelds
Add "Not Found" vehicles on the spot to reconcile later
Switch between dealerships on one login

Reports That Reconcile Your Lot

Know exactly what's missing, what's extra, and who scanned what.

When the count is done, ScanIt Vehicles turns your scans into clear, color-coded reports so you can close the loop with your DMS in minutes.

Variance Report — Missing (in inventory but not scanned) vs. Found (scanned but not in inventory), with year, make, model, color, and last-scanned
Not In Inventory — the "found extras" to reconcile with your DMS
Scan History — every scan by user, VIN, stock #, and time; filter by date and person
Filter by vehicle type and variance type
Export any report to Excel for auditing

Window Addendums

Print dealer-option addendum sheets and stickers in seconds.

Build a window addendum right from a vehicle: add each option and price, drag to reorder, pick a layout, and print the PDF. Save your common options in a reusable catalog so the option name autocompletes every time.

Add options with name + price and reorder by drag
Reusable options catalog with autocomplete
Choose from multiple print layouts
Generate a clean, print-ready PDF

Pull Inventory On Demand

Get your latest DMS inventory the moment you need it — no waiting for the scheduled sync.

ScanIt Vehicles pulls your inventory from your DMS on a set schedule. But when a truck of new units just landed or you're about to start a count, one click of Pull Inventory on the dashboard grabs the newest list right away. The button shows its progress while it runs and won't let two pulls overlap, so your data stays clean.

One-click, on-demand DMS inventory pull
No waiting for the next scheduled sync
Shows progress while the pull runs
Guarded so two pulls can't run at once
Start a count against fully current inventory

Dashboard at a Glance

Open the dashboard and see the health of your lot in seconds.

The ScanIt Vehicles dashboard leads with the numbers managers care about, so you know where things stand the moment you log in — and when the data was last refreshed.

Vehicles In Inventory — your current DMS unit count
Vehicles Scanned This Month — scanning activity so far this month
Total MSRP — the value of the inventory on hand
Last Inventory Pull — when your DMS inventory was last refreshed
Last Scanner Sync — when a handheld last synced, and who did it

Color-Coded Reports

Easy-to-read reports with color coding. Spot issues at a glance.

Excel Export

Send any report to Excel for custom sorting and review.

Automatic Backups

Nightly automatic backups ensure your data is always protected.

18-Month History

Access scan history for up to 18 months for complete audit trails.

Multi-Location Support

Run inventory across many stores from one system.

Wireless Connectivity

Work anywhere on your lot with reliable wireless scanner connectivity.