GPS Tracking Basics

How GPS Tracking Works

ScanIt Vehicles uses GPS to track every vehicle on your lot. Each time a vehicle is scanned — at check-in, on a lot walk, or any other task — its spot is saved in the system.

This means you always know where your stock is. Instead of walking the lot to find a car, you can look it up from any PC and see right where it is parked.

Finding a Vehicle

There are three ways to search for a vehicle in GPS tracking:

Search by Stock Number

1. Open the GPS Tracking module from the main menu.
2. Type the stock number into the search bar.
3. The system marks the vehicle on the lot map. It shows the location, last scan time, and key details (year, make, model, color).

Search by VIN

1. Enter the full or partial VIN in the search bar.
2. If you enter a partial VIN (last 6 or 8 digits), the system shows all matching vehicles.
3. Select the correct vehicle to view its location on the map.

Search by Year, Make, or Model

1. Type a year, make, or model name into the search bar (for example, "2025 Silverado" or "Tahoe").
2. The system returns all matching vehicles in your inventory.
3. Select any result to jump to its position on the lot map.

How Positions Get Updated

Vehicle spots are updated each time a scan happens. Here is what triggers an update:

• Check-in scan — When a vehicle is first added to stock, its starting location is saved.
• Lot walk scan — On routine lot walks, scanning a vehicle updates its spot to the current GPS point.
• Movement scan — If a vehicle is moved (to service, detail, or another area), scanning it at the new spot updates the location right away.
• Physical inventory scan — During a count, every scanned vehicle gets a fresh location update.

The last known spot and time stamp are always shown on the vehicle detail screen. You know right when the location was last checked.

Why GPS Tracking Matters

At a busy store, vehicles move all the time — to service, detail, test drives, photos, and other lot areas. Without tracking, finding one car can take 15 to 30 minutes of walking. With ScanIt Vehicles GPS, that same search takes seconds.

This leads straight to better service. When a buyer asks to see a car, your sales team can find it right away instead of making the customer wait.